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Preservation Best Practices for Collections Stewardship

FREE Webinar series sponsored by the California Preservation Program – first one Thursday, November 21
Preservation Best Practices for Collections Stewardship


Librarians, archivists, collections managers, curators, and other staff members involved in collections care must manage a variety of tasks, including implementation of collections management plans and policies, management of environmental controls and storage conditions, and provision for safe use and exhibition of collections.  This webinar series will provide participants with an overview of the preservation standards for the many aspects of collections care, will give benchmarks for measuring and improving preservation within an organization, and give guidelines for establishing a preservation program.

Webinars are free of charge. You can pre-register at the links below. If registering with less than 30 MINUTES from the start of the webinar, you can join directly by clicking the Join Now button. If you pre-register, you will receive an email with login link and a reminder email the day before the event. Webinars will be archived the following day and available for viewing before the next session in the series.

Webinar Presenter: Laura Hortz Stanton,Director of Preservation Services, Conservation Center for Art & Historic Artifacts

Session 1: Fundamentals and Facilities                                

     Thursday, November 21, 2013 12:00-1:00 PM Pacific


The first in a series of four webinars, this session will cover basic preservation and collections care concepts and will give participants an introduction to establishing a preservation program within their institution.  In addition, this session will discuss the role that facilities, security, and housekeeping have in the long-term preservation of collections.


Session 2: The Role of Environment in Collections Care: Temperature & RH, Lighting, and Pest Management

     Thursday, December 5, 2013 12:00-1:00 PM Pacific


Understanding and having control over environmental conditions for collections is a significant factor in good stewardship.  This webinar will explain the role that temperature, relative humidity, and light have in collections care and give tips for monitoring storage and display environments.  Integrated pest management will also be discussed. 


Session 3: Collections Care: Handling, Access, Storage, and Exhibition

                     Thursday, December 12, 2013 12:00-1:00 PM Pacific


Providing access to collections for patrons and visitors is fundamental to the work of librarians, archivists, and collections managers.  However, if access is not thoughtfully approached it can be detrimental to collections preservation.  In this webinar attendees will learn tips for providing effective storage, handling, and exhibition strategies that marry preservation and access.


Session 4: Planning and Prioritizing: Tools for Success

                     Thursday, December 19, 2013 12:00-1:00 PM  Pacific


Establishing a formal, or informal, preservation program can be overwhelming.  This final webinar in the series will discuss the role of policies in establishing a systematic approach to preservation within an institution.  Various planning tools and resources, including those available through the California Preservation Program, will be covered to help with setting preservation priorities.

An Infopeople Webinar series, sponsored by the California Preservation Program, a project of the California State Library, supported in part by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian.

California Preservation Assessment Project grants for small to mid-sized libraries and archives


California Preservation Assessment Project (CPAP) Guidelines for Application (21 October 2013)


Application deadline: December 16, 2013


The California Preservation Assessment Project, managed by the California Preservation Program*, is designed to help small and mid-sized libraries and archives plan improvements in care for their permanent and historical collections. All not-for-profit institutions (libraries, archives, museums, historical societies, and parks) in California with library and archival collections and that provide free public access are eligible to apply. Permanent and historical collections appropriate for assessment include books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural and cartographic records, and digital materials. A preservation assessment of the collections, including scope and scale of preservation needs as well as recommendations, is an essential first step to create a plan for enhanced collection care. Further, preservation assessments often are a required step preliminary to preservation grant funding. Consequently, the CPAP was created to assist California institutions plan programs and projects to meet preservation needs of their collections.


 Components of a CPAP Preservation Assessment Award


The CPAP Preservation Assessment consists of four parts:


1. A site visit to the institution to assess needs of the collections, including
a. an inspection of the collection areas for current and potential problems
b. meetings with staff whose knowledge of the history of preservation problems complements what is visible by inspection
c. a random sample (using CALIPR, an online preservation tool developed with funding from the California State Library) to determine the scope and scale of collection needs, and priority for implementation of actions to address needs


2. A pre-site visit questionnaire designed to elicit as much information as possible before the consultant arrives on site so that onsite interviews with staff can be used for follow up questions and to fill gaps in information


3. A final management report detailing the findings, recommendations in priority order, and justifications for recommendations


4. Follow up advice on implementation of recommendations

For application information and selection process see:

For questions contact:

Take our survey and help us plan future workshops for you!

Help the LAPNet Steering Committee plan future workshops by taking a few moments to fill out our survey:

Thanks for your participation!


DATE:  NOVEMBER 14, 2013

Presented by Asa Yoshie, Conservation Technician


The Autry National Center, Classroom 3
4700 Western Heritage Way
Los Angeles, CA 90027

Parking is free.


REGISTRATION FEE:  $100 (includes refreshments, and materials fee for enclosure boards and primary tools)


PROGRAM: 9:00 AM TO 1:00 PM

Half Day – 4hrs, maximum 8 participants


This is a hands-on workshop where participants will learn to create basic 4-flap (Tux box) archival enclosures for library bound/unbound objects.  Instructor will demonstrate how to measure, cut, fold and use adhesives, and the participants will take home two finished enclosures and basic tools for creating future enclosures. Other examples of enclosures will also be shown during the workshop.

 Instructor:  Asa Yoshie received an MFA in Book Arts and Printmaking from the University of the Arts in Philadelphia. She previously worked at the Huntington Library as a conservation technician. Asa currently resides in San Diego and operates her own studio while teaching the art of books to the local community.

Who should attend? Library, archives, and other repository staff who have responsibility for the care of rare books, manuscript and object collections.


 To register send the following information to Linda Mehr at the address below along with your check.

Name ______________________________

Institution __________________________

Address ____________________________


E-mail ______________________________

Telephone __________________________


All checks payable to LAPNet

Registration deadline October 30, 2013

 Mail to:

Linda Harris Mehr
Margaret Herrick Library Director
Fairbanks Center for Motion Picture Study
333 S. La Cienega Blvd.
Beverly Hills, CA  90211

Registration questions contact: Linda Mehr at (310) 247-3033


LAPNet was established in January 1987 to meet the preservation needs of librarians, conservators, archivists and records managers in Los Angeles City and County. It is managed by a Steering Committee drawn from libraries and other record repositories.  LAPNet aims to serve as a forum of information exchange and foster the development of preservation and cooperative programs among all the libraries in the area, irrespective of their type or size.

On the web:

Find us on Facebook as Los Angeles Preservation Network

**Paintings Workshop Cancelled**

We will be contacting those of you who have registered so that you can receive a full refund.  We are very sorry for the inconvenience!  –LAPNet Steering Committee  9/27/13

Paintings Workshop at The Huntington–CANCELLED


We will be contacting those of you who have registered so that you can receive a full refund.  We are very sorry for the inconvenience!  –LAPNet Steering Committee  9/27/13


Presented by Carolyn Tallent, Paintings Conservator


Location: The Huntington Library
1151 Oxford Road
San Marino, CA  91108
Munger Research Center, Seaver classroom 1-2.
Parking is free.

REGISTRATION FEE:  $100 (includes refreshments and lunch)

PROGRAM: 10:00 AM TO 3:00 PM
LUNCH: 12:00 -1:00


A presentation by Carolyn Tallent on the various materials and methods of painting construction, changes that occur from normal aging, some of the types of damages that paintings incur, and information on basic maintenance.  This will be followed by a workshop; participants are encouraged to bring in objects that we can examine and discuss.

Instructor:  Carolyn Tallent is a paintings conservator in private practice in Santa Monica.  She has worked in a regional conservation center, museums, and in private practice, and is the editor of the Western Association for Conservation Newsletter.

Who should attend?   Library, archives, and other repository staff  who have responsibility for the care of paintings collections.


To register send the following information to Linda Mehr at the address below along with your check. 

Name ______________________________

Institution __________________________

Address ____________________________


E-mail ______________________________

Telephone __________________________


Chicken cranberry salad______

Turkey ham cheese baguette________

Grilled vegetable caprese wrap _____   (vegetarian) 


All checks payable to LAPNet

Registration deadline Sept. 20 

Mail to: Linda Harris Mehr
Margaret Herrick Library Director
Fairbanks Center for Motion Picture Study
333 S. La Cienega Blvd.
Beverly Hills, CA  90211

Registration questions contact:
Linda Mehr at (310) 247-3033


Join the California Audiovisual Preservation Project!



Primary source sound and moving image recordings of the 20th century are seriously endangered by physical deterioration, lack of playback equipment, and rapidly advancing format obsolescence. Time is running out to save our state history.

The California Preservation Program, through the grant-funded California Audiovisual Preservation Project (CAVPP)   has started a web-accessible collection of historic Californiana called California Light and Sound. To date, there are 675 recordings available online from 23 Project partners. Now the CAVPP is reaching out to more California archives and libraries to identify new partners and to preserve more historic Californiana recordings.

Do you have historic, unpublished, recordings of local, regional, or statewide significance? If so, please consider joining the CAVPP! The CAVPP’s free services include digitization, metadata management, quality control and long-term preservation and online access, bringing to light little known recordings via the Internet Archive.

The California Preservation Program will lead a series of workshops to introduce the Project and to train partners on how to use the preservation needs assessment tool CALIPR to assess the needs of audiovisual collections. Potential partners assess the preservation needs of their collections before recordings are selected and digitized through the CAVPP.

The first workshop (for northern California participants) will be held at the Berkeley Public Library Thursday, September 5, 2013 from 9am to 4pm. A workshop for Southern California participants will be held at the University of Southern California Doheny Library Wednesday, October 2, 2013 from 9am to 4pm.

Please RSVP here for a workshop near you.

If you have audiovisual recordings that document California history in your collection or if you have any questions about joining the CAVPP, please contact Project Coordinator Pamela Vadakan (

best regards,
Barclay Ogden and Pamela Vadakan

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