California Preservation Assessment Project grants for small to mid-sized libraries and archives


California Preservation Assessment Project (CPAP) Guidelines for Application (21 October 2013)


Application deadline: December 16, 2013


The California Preservation Assessment Project, managed by the California Preservation Program*, is designed to help small and mid-sized libraries and archives plan improvements in care for their permanent and historical collections. All not-for-profit institutions (libraries, archives, museums, historical societies, and parks) in California with library and archival collections and that provide free public access are eligible to apply. Permanent and historical collections appropriate for assessment include books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural and cartographic records, and digital materials. A preservation assessment of the collections, including scope and scale of preservation needs as well as recommendations, is an essential first step to create a plan for enhanced collection care. Further, preservation assessments often are a required step preliminary to preservation grant funding. Consequently, the CPAP was created to assist California institutions plan programs and projects to meet preservation needs of their collections.


 Components of a CPAP Preservation Assessment Award


The CPAP Preservation Assessment consists of four parts:


1. A site visit to the institution to assess needs of the collections, including
a. an inspection of the collection areas for current and potential problems
b. meetings with staff whose knowledge of the history of preservation problems complements what is visible by inspection
c. a random sample (using CALIPR, an online preservation tool developed with funding from the California State Library) to determine the scope and scale of collection needs, and priority for implementation of actions to address needs


2. A pre-site visit questionnaire designed to elicit as much information as possible before the consultant arrives on site so that onsite interviews with staff can be used for follow up questions and to fill gaps in information


3. A final management report detailing the findings, recommendations in priority order, and justifications for recommendations


4. Follow up advice on implementation of recommendations

For application information and selection process see:

For questions contact:

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